Why you should embrace digital employee onboarding and induction in construction

Digital Construction Onboarding Induction
Digital Onboarding and Induction for Construction

Employers spend a lot of resources on recruiting the right talent but not enough on employee onboarding and induction. Over 20% of staffing turnover that companies suffer occurs in the first 45 days. Imagine the cost of recruiting, training and breaking in a new worker only to have to hire another one two months later. It means that when you don’t invest in an employee retention strategy your company can incur significant monetary losses by year-end.

HR employee onboarding process should be integrated into the recruitment plan.

Onboarding and induction are designed to minimise this risk by improving the competency, productivity and satisfaction of workers. This process is an opportunity to sell your organisation to an employee. It is why HR employee onboarding process should be integrated into the recruitment plan.

Construction sector is no different than any other sector. Companies in construction deal with people from professional employees to workers in the skilled labour trades. Onboarding of employees serves as a starting point to introduce a culture of the organisation. Trying to keep key employees has always been vital to the long-term success . Especially for construction sector not only onboarding but also properly managed and monitored induction is vital.

Employees without proper health and safety inductions tend to have a higher tendency for negligence to regulations.

Moreover, these workers are also prone to injuries and fatalities because of misinformation to properly deal with hazards in the workplace. Onboarding and induction processes ensure workers are fully informed about the organization and are aware of their responsibilities.

Technology and Onboarding

Over the years, technology changed how construction companies conduct their employee onboarding. The availability of the internet, for example, has changed how people communicate. People also have easy access to information.

Relationships are easy to manage now, and that is part of a great induction process. Digital construction onboarding relies on software and other tools to assist in the different elements.

The digitalisation of the employee onboarding process comes with certain benefits like cost-efficiency, reliability and speed.

Companies in the construction sector that lag on their employee induction process should understand the various benefits that it offers so that they can capitalise.

Concrete Foundations

Construction BPM Software

Initial experience that an employee has about your company is vital. It shapes how workers perceive their stay in the organisation. How you handle employees during the induction process will determine if they stick with you or not. A construction or engineering company can use onboarding to set up the foundation on which employees will develop their careers.

A rewarding onboarding and employee induction process should strive to mentor, educate and support individuals. Employees should see that their employer is interested in them as individuals, not only as resources to help achieve the bottom line.

Workers should have the fundamental basics of the duties that they are supposed to carry out. They must also know the company culture to make it easy to them to acclimate. All these elements contribute to a strong foundation that will give an employer confidence.

Enhance Safety

The construction sector has many health and safety requirements that employees have to meet. When bringing in new people for a project, a supervisor or project leader must ensure that each member is up to date on the latest safety standards.

The building industry has some of the biggest numbers of workplace injuries. Some of the accidents can be fatal. Failure to observe safety standards can cost a company millions in injuries and lawsuits. A good way to prevent that is to provide proper training and information for every work. Employee induction is one of the HR processes that offer this.

You can implement a digital onboarding and induction application in your business that helps workers learn different aspects such as project processes, equipment handling and safety protocols. Digital onboarding makes it easy for a company to track what employees are learning and prevent some things from falling through the cracks.

Reduce Costs

The expenses that come with the onboarding process is one reason a number of building companies don’t bother investing in it. Establishing training programs for different new hires and offering them the right resources can be expensive, especially for small enterprises. However, business process automation comes with enticing cost savings that make the investment worth it.

Unlike physical onboarding, you don’t have to rent training space, hire trainers or travel to remote locations to get the required information. Recruits can get when what they need from anywhere they are. Another way you reduce costs is by improving employee retention rate. A well thought-out employee onboarding process will help keep your workers loyal, which means you don’t lose money on recruiting new hires every few months.

Save Time and Boost Production

Business process automation means reduced paperwork for your staff. Admin tasks that several different departments are required to take action before a new hire can start can all be digitalised. This aims to transform paper forms, questionnaires to digital forms with automated notifications. This will enable better management for the entire process from pre-employment, onboarding to induction stages.

Construction Workflow Software.png
Construction Workflow Software

Onboarding alone requires employees to fill different forms that can take time when doing it the old-fashioned way. Digitally managed process saves time by making these available to employees anytime and anywhere.

Besides the paperless forms, the staff doesn’t have to travel for the induction procedure, and that saves time. The less time that workers spend on the onboarding process, the more time they have to dedicate to other duties. Time savings lead to enhanced productivity, particularly for a workforce that knows how to capitalise on every available opportunity.

Companies with poor retention rate lose a lot of time. Calculate the time it takes to recruit the right candidates for certain positions then train them. Imagine losing even a single employee after investing that time. The HR employee onboarding process, when done right, saves you this time wastage.

Reaching Workers Anywhere

Digital Construction Process
Digital Construction Process

Technological advances have allowed building companies to have projects across different regions. With digital onboarding, an enterprise can easily get to employees who are far away. Just because you have remote workers a thousand miles away doesn’t mean that they have to travel to the headquarters for induction or you have to incur extras costs to train them from where they are.

All workers will have access to the same quality of training.

Onboarding software allows regional and global enterprises to give their employees the training and support that they require. You only need the necessary devices for remote workers and employees in different parts of the globe to access the same material. Digital process automation ensures that you can give your company flexibility without letting some elements suffer. All workers will have access to the same quality of training.

Customisation of Induction Procedures

Enterprises have an easy time customising onboarding programs when using specialised software. Workers at a building company have wildly varying roles, which means that the induction processes are not always the same. Workplace-specific induction is a mandatory requirement in the building sector.

Software for construction processes
Software for construction processes

A company can go further and offer task-specific onboarding. For instance, employees at a site who have to work at heights might receive training on the use of fall arrest equipment. The engineering department can have different onboarding from the contractors. The advantage of this is that project leaders, managers and supervisors don’t have to spend time onboarding staff members for roles that don’t apply to them.

Continuous Learning

Employees should be able to keep up with the dynamic times in which they work. Various elements in the building sector change with time. One day a worker is using this machine, and next month a different type comes around. Digital employee onboarding makes it possible for an organisation to provide continuous learning to its people.

Onboarding is not a clear cut process and, therefore, some aspects will evolve with time. With technology, you can ensure that your company doesn’t miss any steps as it grows. You can reduce the risk of your employees getting left behind as other building businesses leverage evolving technologies. Besides making your company safe, you get to build its reputation. A company that is always updated in its business operations is attractive to employees and clients.

Onboarding is one of the HR processes that can shape or break your company. The induction procedure lets an enterprise show its support to employees through training, mentorship and education. Digital employee onboarding allows you to do this excellently.

If you would like to find out about how we help companies in construction sector to enhance their employee onboarding and induction procedures please get in touch with us: discover@kianda.com

Digital Construction Software
Digital Construction Process Automation

AUTHOR: Derya Sousa COO of Kianda Technologies 
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Manage Your Holiday Requests With Ease

Holiday requests

Simple Holiday Request Form

It is time to say goodbye to papers, emails or complex Excel formulas…

When you are dealing with leave requests it is not efficient to manage them with spreadsheets. Not being able to have a overall view of the requests makes it even harder to manage.

With this easy-to-customise holiday request form, you will manage all requests in one place, track them in a dashboard and approve them efficiently.

To improve the efficiency of staff holiday requests, one of the first steps that is usually considered is moving this process from Excel sheets to digital forms.  

With a fast online holiday approval process, staff can request holiday, managers can approve and a record is saved in the system, giving full visibility to you so that you know exactly when your staff is on leave.

This flexible form allows you to quickly tailor the process and publish it to share with your staff.

Holiday request form
Holiday request form

Holiday request form allows employees can view their balance of remaining days and raise their requests easily. Managers get notified and they simply review and approve the requests. Also scheduled reminders can be set so that if manager does not approve on time, the system sends them notifications until they approve.

This app will provide you greater visibility of the current requests and what is pending or approved.

Don’t forget to explore our app store when you sign up and check out all other templates designed to help you to get started.

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Why you should embrace digital employee onboarding and induction in construction

Travel Request Workflow Template

Travel request template

Any type of approval process that uses emails, spreadsheets is not efficient.  It causes lack of visibility and compliance. With workflow automation you will free-up valuable time and achieve efficiency. It is important to centralise and digitalise these type of requests to ensure there is visibility overall and avoid delays in the approval process. 

A travel request review and approval process is essential for every business. it is a procedure regularly used by organisations for their employees to request arrangements for a business trip. 

Travel-request

This template handles travel requests and approvals for employees. It allows selection from travel types such as flight/ferry/train/etc. The different travel types present differing information requirements, therefore form displays fields according to the user selection dynamically. Also approval process can easily be extended to have multiple approval levels depending on conditions such as the value, type of travel mode, reason for traveling etc.

Overall, template workflow starts with employee requesting for travel tickets and accommodation arrangements while providing purpose of the travel and passenger details. The travel department or HR review the request and make the necessary arrangements. 

In addition, the workflow can easily be expanded to allow employee travel document validation or adjust fields and settings based on employee’s profile.

When an employee starts a request, their profile including the passport details can be pre-populated based on the data stored in your IT systems.  Kianda system issues an alert notification to traveler if their passport has expired/is due to expire. When passport is expired system can flag to the travel team; and if required it can prevent submitting travel requests for flights.

Also, final cost reports by business unit, cost centre, department or individual can be achieved via reporting dashboards.

In addition, you can make this workflow visible to all employees whether they are in your IT systems are not. By using Kianda anonymous (public) forms you can share forms publicly and let your remote staff submit requests from anywhere.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you to get started.

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Purchase Order Approval Workflow Template

Pruchase Order Management

Purchase Order Approvals template can be used to control the purchasing of products and services from external suppliers. Optimisation of this process will allow you to maintain control over the entire purchasing process from requesting a PO to paying the supplier. Using manual  processes (like Excel, spreadsheets), may put your company finances at risk caused by lack of visibility and error-prone results. 

Automating this process is not only going to save you time, but also will help you to put a structure to your purchasing process to avoid unexpected expenditure and its disappointing results. You can include multiple layers of approvals based on a threshold so that high volume purchasing can be approved by multiple managers.

Template workflow starts with requester providing vendor information, prices and description with a couple of clicks and submitting for approval. Manager/s receive notification and approve request or deny based on the criteria provided.

In addition, this process includes supplier’s invoice payment step to allow end-to-end optimisation of Purchasing Process. When manager approves the purchase, supplier can be notified and their invoice or any other quote document can be stored in the workflow.  This triggers notifications to the Finance team to proceed with the payment according to the payment terms. agreed.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you get started.

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Per Diem Approval Workflow Template

Per-Diem-Request-Dashboard

Per Diem Approval Template includes employees providing the travel plan and the manager either approving or rejecting the travel expense which is based on a simple calculation of per diem amount multiplied by a number of days.

With this simple workflow template you can set per diem allowance rates based on the location in a standard way. When an employee starts a request form,  rates can easily be calculated and submitted avoiding any errors or misunderstandings.

In this sample template employee has option to request only Per Diem, Travel or both. Procedure starts with the employee initiating the process by entering personal information and travel details. The system automatically calculates rates based on the location and number of days. Once the employee submits the request, Manager approves or rejects. Then the flow continues with Travel team or Payroll team.

This template comes with with Per Diem request Dashboard for reporting. Alternatively with Kianda, a single dashboard for all their approval tasks can be configured for managers to overview. They can easily monitor what is waiting for their approval, what has been approved with full visibility of the progress of each request.

Streamline your organisation’s per diem management and eliminate the errors and achieve consistency.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you get started.

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Employee Appraisals Process Template

Employee appraisals dashboard

Most companies perform employee appraisals annually. Annual reviews usually are not enough. Employees needs more frequent reviews to keep them focused. But why do companies do employee appraisals only annually? Because it is not easy to track, requires time and effort putting a structure on it. Can be even more complicated for companies who have large number of employees and operations in different locations.

Managing Employee Appraisals is not a hassle any more! This template provides a single place for HR to organise and overview employee performance review process for all employees of the organisation. The process flows digitally and efficiently without delays whereby management and employees receive automated alerts until they assess, provide feedback on employee performance, including guidance to enhance tasks as required.

HR templates

With a standard workflow to manage this and a central location to overview the progress, this process can be simplified and optimised. Rather than leaving all of the organisation to HR, an automated process can start as a scheduled basis and send alert to task owners to complete their tasks and update the relevant departments/individuals on the completion of tasks.

With this template not only will managers maintain accurate records of overall employee progress, but also will ensure employees understand the content of their feedback clearly without misunderstandings. This way performance evaluations will be made faster and easier for managers to complete.

If you implement a digital process workflow to manage employee appraisals, you will go a long way toward having a standard and efficient procedure in which HR, managers and employees are all aware of their tasks and they all have equal visibility of the progress.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you get started.

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Employee Onboarding Process Template

HR Employee onbaording dashboard - min

Get started with Employee Onboarding Process Template and Welcome new hires PAPERLESS!

Eliminate the need for paper rapidly by setting up your digital workflows for capturing new hire data, manager approvals and digital signatures.

This workflow template will help you effectively manage onboarding workflow and will allow team members and new hire to collaborate in a single place.

This template helps the HR team effectively coordinate the Employee onboarding process. It can integrate to your business applications.

Most importantly automated workflows with Kianda is in compliance with GDPR regulation as it reduces risks while handling sensitive data across different departments. You can also save candidate CVs for later audits and compliance purposes.

An employee must be aware of workplace rules, policies, procedure and it all can be managed from day one and beyond. Most of these tasks in any employee onboarding process are repeated for each new hire over and over again.

This gets more complicated and worrisome when you don’t have an easy solution available to automate some of these repetitive tasks. An automated process assures the step-by-step tasks are efficiently carried out and valuable time is not wasted.

“You don’t want to be one of those companies that is not prepared for the new hire and let them down in their first day”.


Employee onboarding template

This important process should not be time-consuming, should be more manageable and smoother.

The Kianda workflow template comes with an easy-to-manage and understand dashboard that provides an overview of the progress including how many requests have been completed, how many are in progress and what are the bottlenecks. Also, these Kianda dashboards are easy to customise to adapt your unique needs.

Workflow starts with HR capturing candidate details and Kianda updating current IT systems with these details and continues with assigning tasks to managers for approvals, IT team for providing devices and right access and so on.

It also can be expanded to send an anonymous form to the new hire to capture their digital signature for contracts (Kianda also provides easy integration to DocuSing) and capturing their information such as bank information before starting in the company.

Overall the workflow template contains forms assigned to each department or individuals involved in the process, facilitating the communications between team members and even the new hire, allowing them to interact, digitally sign and collaborate.

Don’t forget to explore Kianda template store when you sign up and check out all other HR templates designed to help you get started.

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Check out more HR workflow templates:

Easy-to-manage Travel Request workflow template
Say goodbye to papers with Holiday Approval  workflow template
Employee performance review is not a hassle any more with Employee Appraisals workflow template