Holiday Approval Workflow Template

Leave request management

It is time to say goodbye to papers, emails or spreadsheets. Holiday approvals workflow template will allow you to gather all the information in one place, syncronise to your systems and provide you digital or even lazy approvals.

The first step most organizations can take to improve the efficiency of holiday requests is to make the process paper-free.

Custom-built holiday approval policies and procedures that can dynamically differ based on user profiles will bring ease to your leave request process. Easy-to-customise workflow process permits HR group to configure the process with the goal that it’s impeccably custom-made to the organization’s needs. Even better, with Kianda, designing and executing a procedure does not require programming skills.

A holiday request and approval process workflow should be outlined with the goal that requests can be made quickly, available leave can be evaluated and coordinated against the quantity of remaining days. As a result endorsements can be allowed conveniently.

The process workflow is designed in such a way that when an approving official’s action is required, he or she is automatically notified via email. They can also be designed so that the approving official can approve or deny a request remotely.  

Automating this process will give you greater visibility of the current requests and what is pending or approved. Also will allow you to implement a predefined approval structure to standardise the procedure to avoid any delays or disappointments.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you to get started.

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Check out more HR workflow templates:

Streamlined Employee Onboarding to welcome new hires paperless
Easy-to-manage Travel Request template

 

Travel Request Workflow Template

Travel request template

Any type of approval process that uses emails, spreadsheets is not efficient.  It causes lack of visibility and compliance. With workflow automation you will free-up valuable time and achieve efficiency. It is important to centralise and digitalise these type of requests to ensure there is visibility overall and avoid delays in the approval process. 

A travel request review and approval process is essential for every business. it is a procedure regularly used by organisations for their employees to request arrangements for a business trip. 

Travel-request

This template handles travel requests and approvals for employees. It allows selection from travel types such as flight/ferry/train/etc. The different travel types present differing information requirements, therefore form displays fields according to the user selection dynamically. Also approval process can easily be extended to have multiple approval levels depending on conditions such as the value, type of travel mode, reason for traveling etc.

Overall, template workflow starts with employee requesting for travel tickets and accommodation arrangements while providing purpose of the travel and passenger details. The travel department or HR review the request and make the necessary arrangements. 

In addition, the workflow can easily be expanded to allow employee travel document validation or adjust fields and settings based on employee’s profile.

When an employee starts a request, their profile including the passport details can be pre-populated based on the data stored in your IT systems.  Kianda system issues an alert notification to traveler if their passport has expired/is due to expire. When passport is expired system can flag to the travel team; and if required it can prevent submitting travel requests for flights.

Also, final cost reports by business unit, cost centre, department or individual can be achieved via reporting dashboards.

In addition, you can make this workflow visible to all employees whether they are in your IT systems are not. By using Kianda anonymous (public) forms you can share forms publicly and let your remote staff submit requests from anywhere.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you to get started.

Get started with this template now!

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Employee Appraisals Process Template

Employee appraisals dashboard

Most companies perform employee appraisals annually. Annual reviews usually are not enough. Employees needs more frequent reviews to keep them focused. But why do companies do employee appraisals only annually? Because it is not easy to track, requires time and effort putting a structure on it. Can be even more complicated for companies who have large number of employees and operations in different locations.

Managing Employee Appraisals is not a hassle any more! This template provides a single place for HR to organise and overview employee performance review process for all employees of the organisation. The process flows digitally and efficiently without delays whereby management and employees receive automated alerts until they assess, provide feedback on employee performance, including guidance to enhance tasks as required.

HR templates

With a standard workflow to manage this and a central location to overview the progress, this process can be simplified and optimised. Rather than leaving all of the organisation to HR, an automated process can start as a scheduled basis and send alert to task owners to complete their tasks and update the relevant departments/individuals on the completion of tasks.

With this template not only will managers maintain accurate records of overall employee progress, but also will ensure employees understand the content of their feedback clearly without misunderstandings. This way performance evaluations will be made faster and easier for managers to complete.

If you implement a digital process workflow to manage employee appraisals, you will go a long way toward having a standard and efficient procedure in which HR, managers and employees are all aware of their tasks and they all have equal visibility of the progress.

Don’t forget to explore Kianda template store when you sign up and check out all other templates designed to help you get started.

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Employee Onboarding Process Template

HR Employee onbaording dashboard - min

Get started with Employee Onboarding Process Template and Welcome new hires PAPERLESS!

Eliminate the need for paper rapidly by setting up your digital workflows for capturing new hire data, manager approvals and digital signatures.

This workflow template will help you effectively manage onboarding workflow and will allow team members and new hire to collaborate in a single place.

This template helps the HR team effectively coordinate the Employee onboarding process. It can integrate to your business applications.

Most importantly automated workflows with Kianda is in compliance with GDPR regulation as it reduces risks while handling sensitive data across different departments. You can also save candidate CVs for later audits and compliance purposes.

An employee must be aware of workplace rules, policies, procedure and it all can be managed from day one and beyond. Most of these tasks in any employee onboarding process are repeated for each new hire over and over again.

This gets more complicated and worrisome when you don’t have an easy solution available to automate some of these repetitive tasks. An automated process assures the step-by-step tasks are efficiently carried out and valuable time is not wasted.

“You don’t want to be one of those companies that is not prepared for the new hire and let them down in their first day”.


Employee onboarding template

This important process should not be time-consuming, should be more manageable and smoother.

The Kianda workflow template comes with an easy-to-manage and understand dashboard that provides an overview of the progress including how many requests have been completed, how many are in progress and what are the bottlenecks. Also, these Kianda dashboards are easy to customise to adapt your unique needs.

Workflow starts with HR capturing candidate details and Kianda updating current IT systems with these details and continues with assigning tasks to managers for approvals, IT team for providing devices and right access and so on.

It also can be expanded to send an anonymous form to the new hire to capture their digital signature for contracts (Kianda also provides easy integration to DocuSing) and capturing their information such as bank information before starting in the company.

Overall the workflow template contains forms assigned to each department or individuals involved in the process, facilitating the communications between team members and even the new hire, allowing them to interact, digitally sign and collaborate.

Don’t forget to explore Kianda template store when you sign up and check out all other HR templates designed to help you get started.

Get started with this template now!

Get the template

 


 

Check out more HR workflow templates:

Easy-to-manage Travel Request workflow template
Say goodbye to papers with Holiday Approval  workflow template
Employee performance review is not a hassle any more with Employee Appraisals workflow template 

 

 

How to optimise Per Diem Management for Aviation

Aviation per diem management
Aviation per diem management

What is Per Diem anyway?

Per Diem means Per Day. It is also referred as daily allowance.

It is a particular measure of money an organisation provides for an individual, frequently a representative of the organisation, to cover everyday costs when travelling for work. A per diem can incorporate part or the majority of the costs acquired. Most companies pay the government rate, which is based on the cost of living in the location being visited.

In aviation, it is usually available to a pilot, flight attendant, crew member or office staff who are travelling for business. It is the reimbursement for his or her meals and incidental expenses. Every airline pays differently per diem rates.

Read – How an aviation company streamlined their HR and Finance processes

One method is employees request the actual cost of meals, lodging, and incidental travel costs may be deducted, subject to certain limitations, providing the invoices and receipts. The other method is the allowance method, which employee is only required to be able to prove where they were, and that they were travelling as a requirement of their work. Generally, in the aviation industry, most employees and independent contractors use the allowance.

How to optimise per diem management

A per diem request workflow designed with a process automation platform like Kianda Forms provides a single platform for flight personnel or office staff to make a request before or after they travel.

This automated process empowers personnel to do their per diem calculations and request as quickly and easily as possible. It is presented as a simple digital form where employees can consult what is available to them.

They can submit their request even when they are off-line during a flight.

Employees can easily reach the information they need and submit their requests without any delays or unnecessary email communications. Information related to the submissions can be stored in the company’s existing data systems so that this all can be tracked ensuring regulations and compliances.

If you are planning to streamline your organisation’s per diem management and eliminate the errors to bring consistency then talk to us.

Discover how Kianda Forms can allow you to achieve great results and take your operations to the next level within Aviation industry.

4 Great Reasons to Streamline New Hire Onboarding Process for Aviation

Aviation New Hire Onboarding

There are many aviation recruitment agencies available to help you hire the qualified talent within the industry. However, the real challenge starts when it comes to planning for what comes next, which is effective induction and onboarding of each new hire. Planning an effective hiring process is not easy and has its own unique challenges. As the need for hiring hundreds of employees arises, management and automation of this process become more important.

Due to the fact that airlines business require operations across the globe makes it more challenging to plan and monitor. And employee onboarding doesn’t come alone. It comes with off-boarding which seeks the same level of attention from you. Both of these human-centric processes require extra care and attention in detail.

How efficient is your new hire onboarding process? 

Mark Lapidus, CEO of Amedeo states: “Airlines are exploring how advances in technology can assist from a customer relationship/sales point of view but also help improve operational efficiencies and reduce costs” In the Aviation Industry Leadership Report from KPMG.

It is time to welcome new hires paperless and hassle-free.

Whether your organisation is a small local airline or a large international one, leveraging new technologies to ensure operational process quality and efficiency is crucial to fulfilling ambition in aviation.

Here is what happens when new hire onboarding is manually and poorly done:

New hire won’t engage, won’t feel connected. You don’t provide impressive pre-start communication to the new hire. First impression matters. If the new hire spends his/her first day by reading not very appealing company policies and procedures, they will not feel engaged at all.

Manual and repetitive tasks, for each employee such as sending contracts, collecting background checklists, references are dealt with email or paper communications making it impossible to manage for a large number of hiring. Don’t rely on your memory – making sure each hire gets the attention they seek is important.

Decreased office staff productivity and team morale will lead to frustration from managers and leaders if the tasks are not completed in time, new hire set up is delayed.

The process is prone to errors, which can lead to misunderstandings about overall company culture and how processes are handled. Preparing an induction checklist and keeping it on the shelf is not enough. An automated process flow that you can make sure each individual that is involved complete their tasks on time and give you full visibility.

Here is why you should streamline employee onboarding and off-boarding process:

1. Increased productivity

How can you free-up time for the real value work? By eliminating repetitive and manual tasks that take up a lot of time and resources for each hire. Airlines that understand the true cost of productivity can make good use of technologies to give themselves more in-house control of their solutions and give employees flexibility.

One of the latest process management technologies such as Kianda Forms will enable you to easily automate these time-consuming tasks step by step. You will be able to assign tasks to each department, schedule operations and send automated notifications to assignees so that you have peace of mind.

2. Talent oriented results

With an efficient and properly planned process, the new hires will effectively be onboarded in the process. A successful onboarding program will equip new hires with the tools, and system access they will need to succeed in their new jobs on time. Crew members, pilots, technicians, managers no matter what their role is, they will have the resources needed to become a fully engaged and culturally aware member of their team.

3. Say goodbye to paper documents

We all know now how important it is to reduce our impact to the environment. Wouldn’t it be great if we could manage the whole process of onboarding paperless? Kianda Forms allows all documents to be uploaded to the data source of your choice and signed off by employees with e-signature feature even before they start. All policy documents can be provided to the new hire and manager can track if they read it or not. Knowing what applicable compliance regulations, standard operating procedures relate to your organisation protect the company and the employee for the long run.

4. Fewer risks and more transparency

Benefits of effective employee onboarding are more than just informing the employee about organisational systems. Onboarding can help the employee and the organisation in the long run through reduced risks and turnaround times, reducing the frustrations and misunderstandings a poorly managed onboarding can cause.

Read – How an aviation company streamlined their Employee Onboarding process with Kianda Forms

If you are planning to streamline your organisation’s new hire onboarding and induction process and reduce the time and money you spend on this, talk to us.

Discover how Kianda can allow you to achieve great results and take your operations to the next level within Aviation industry.

See how automated workflows can help your organisation to improve workplace productivity

Kianda
Kianda

Repetitive tasks are the biggest motivation killers in workplaces. Who likes to do the same daily task, over and over again?

Motivation is the important element in ensuring productivity. When we are dealing with monotonous routines, we easily get bored and lose our enthusiasm to complete challenging tasks.

One effective way of motivating staff is through engagement. For better engagement and contribution their time needs to be freed to let them do more valuable work.

A workflow automation solution can bring productivity and efficiency to a workplace while eliminating repetitive, manual and paper-based tasks. It transforms manual operations to automated digital forms and workflows, cutting down the human error, increasing productivity and helping businesses to compete in this increasingly digital world. From simple to complex workflows can be automated with a few clicks.

This will allow staff to get more valuable work done and reduce the amount of time and money spent on unnecessary tasks.

 

Where you can benefit from automated workflows

Human Resources

If your HR department is dealing with paper-based documents, unnecessary phone calls and emails when a new hire starts, then it is a good time to start looking for a workflow automation solution that can eliminate unnecessary paperwork and repetitive tasks performed for each hire. In a way, this will allow you to cut down these manual tasks, let HR do their work and new hire be more welcomed when everything is well organised before they start.

Customer Services Solution

Customer Services

Take Customer Service department, agents spend more time on trying to access IT systems and ringing departments for resolutions than the time they spend on a call to help solve a customer problem. This is a common scenario that causes long waiting times. One of the most important aspects of customer services is time. Information must be easily accessible to agents so that they can answer customer queries in a rapid way.

An automation solution like Kianda can improve customer service operations by delivering one single platform to allow users to access information from multiple IT systems rapidly and log customer queries into the system while reducing waiting times.

With a streamlined process for handling customer queries and complaints, call centre staff can be more effective and productivity can be increases.

 

Marketing and Sales

Scenario for Marketing and Sales department is not too different. Workflow automation can improve the efficiency of marketing and sales teams. Marketing teams commonly use different applications to access the information needed to do their jobs for lead management, trade show materials, advertisements, website content approvals and more.

All of these tasks can be centralised on a single platform to enable full visibility and rapid outcomes, while making marketing sales operations move faster and easier.

It doesn’t matter whether you are a small business or a big one, if your employees are happy with their jobs, their productivity will increase, and that’s exactly what you need to help your business grow. Automated workflows diminish busywork, leaving the employee to tackle work that is most important to the job.

When it comes to achieving digital workplace goals, for the best results, sometimes the hardest thing is not choosing the right workflow automation solution, it is getting the solution to do what your business uniquely needs.

A process workflow automation solution like Kianda can adjust to your needs, giving you control over your IT solutions. It can bring productivity to a workplace while eliminating repetitive, and paper-based tasks. With Kianda’s NO-CODE workflow development approach, anyone in your organisation can easily develop IT solutions without technical expertise.

If you would like to learn more about Kianda, request your demo today.

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4 good reasons to automate your travel and expense management

mobile expense management system
mobile expense management system

If you are one of the organisations who is still managing Employee Travel and Expenses manually, with paper receipts, spreadsheets and emails, then you must consider not only time and money you are wasting but also inconsistency and error-prone results your business might be exposed to.

An automation software can help eliminate issues like these and let you focus on productivity without worrying about the typical difficulties of manual processes. With an automated expense solution, submission, approvals, and auditing can be a lot easier. Continue reading “4 good reasons to automate your travel and expense management”

5 common HR scenarios where Business Process Management solution can be a great benefit

HR process automation
HR process automation

Recruiting, leave requests, appraisals, approvals and employee feedback are some of the workflows typical human resources (HR) department deals with. All of these HR workflows involve multiple department approvals, system entries, communication channels and documents making it lengthy and expensive in terms of resources and effort. In addition to this, it is very common that employees don’t follow established operating procedures and complete required tasks as opposed to how they are supposed to complete them, leaving the organisation with unstructured and ad-hoc task management.

Automating these processes can increase productivity, cut costs significantly and eliminate bottlenecks by making these scenarios easy to manage. Continue reading “5 common HR scenarios where Business Process Management solution can be a great benefit”

How you can streamline an HR Employee Onboarding Process

Employee Onboarding
Kianda – Intelligent Business Process Automation Software

Onboarding of new employees takes up a large amount of time of an HR department. It has many aspects to consider; paperwork to process, approvals to set up, documents to gather, training to provide, appraisal meetings to organise and so on. Tasks to be carried out involve not only HR department but also other departments; HR deals with compliance, IT deals with how to get equipment up and running and managers with expectations. Sometimes tasks need to be carried in parallel, sometimes one after another. Continue reading “How you can streamline an HR Employee Onboarding Process”