holiday-request-form
Holiday request form

FAQ when using Kianda Holiday Request Form

  1. Can the form calculate remaining leave days dynamically? Yes, staff can see their previous leave requests and their remaining leave days.
  2. Can a manager approve requests remotely? Yes, Kianda platform is available on mobile. Managers can approve requests remotely from their smartphones.
  3. Can approver’s sign digitally? Yes, Kianda digital signature function can easily be added to the online form.
  4. Can the request be printed as a PDF document? Yes, with Kianda’s document generation feature a PDF report can be generated and automatically sent as attachment to user.

Leave Request Processes made easy

A digital leave / holiday request form is one of many processes that can be easily carried out using of workflow software.

On one hand, employee expectation of digitally managing tasks has increased significantly. That is due to the use of digital tools, smartphones and social media. On the other hand, HR departments are facing challenges even with simple tasks like holiday requests.

They need to learn to adapt to new trends that require them to meet employee expectations. Also, they need to consider productivity increases that they can achieve by using more efficient ways of carrying out business tasks.

HR Managers improve processes by introducing digital technologies together with new strategies. By simply automating processes like leave / holiday request management, organisations can bring significant time savings.

In addition, by saving time you are also saving costs. For instance, managers take up a chunk of time just to carry out holiday request processes. And by way of retaining this time, it can be dedicated to other aspects of the business. As a result, operations are completed at a much faster pace, ultimately scaling productivity.

It is time to ditch outdated paper forms and untraceable emails for holiday approvals…


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Why you should digitalise holiday requests?

Holiday approval form

You should move to a digital solution so that you can eliminate inefficiency and error-prone outcomes you might face. For instance, using Excel sheets for this purpose. Or even papers or back and forth emails…

For the reason that managers need to prepare, absences should be recorded accurately. As a result, trends can be spotted and actions can be put in place.

Annual leave, sick leave, maternity or paternity.

Whatever the case may be, leave of any form will not affect business operations when using an efficient digital system. By managing and tracking leave digitally, the process becomes easier for managers, as well as employees.


4 reasons why you should adopt digital leave and holiday request management:

    1. Reduce errors, save time and increase efficiency

    2. Greater visibility of approval status

    3. Automated approvals of requests

    4. Instance notification of rejection / approval status and regular reminders

Manual management of holiday requests can take a significant amount of time to organise. Therefore, it is important to have these requests dealt with in an efficient manner. Especially when it is holiday season or when sick leave requests increase significantly due to an outbreak e.g. COVID-19.

For example, to calculate sick leave requests made by the entire company for a given year requires spending hours or even days. And that is to just go through papers, let alone the distributing the data or information to other relevant personnel.

On the other hand, if the information is in a digital system, it will only be a click away.

To improve the efficiency, the first step is to move from paper to online forms.

A digital leave request form can do many things

With a digital holiday request application like Kianda platform you can manage and approve all requests in one place. As well as that, you can easily track all requests in Kianda customisable dashboard.  In other words, you can tailor your dashboard to your orgnaisation’s unique needs to have an overall view of everyone’s requests.

As a result, you will be able to take precautions to ensure you have enough staff available. For example, during the periods of high demand such as summer you may need extra workers.

Neither you nor the employee will need to worry about miscalculations.

By optimising your holiday request management, you will quickly ensure a fair and transparent management to the staff.


leave-request-form-template

Kianda Leave request form

Holiday request forms simplified

What does a digital leave / holiday request form look like?

In a single platform, staff request holiday by simply providing details and submitting. Then, managers approve and a record is saved in the system, giving you full visibility of all requests.

The flexibility of the form enhances collaboration and communication regarding holiday request management. 

Access to correct information is provided. Therefore, you know when your staff is on leave, allowing you to prepare in advance. Employees can easily view their balance of remaining days and raise their requests. Managers get notified and they simply review and approve requests.

Managers can reject or ask for modifications from staff. And, scheduled reminders are set for when a manager does not approve on time. As a result, approvals are submitted in a timely manner, allowing the process the be completely smoothly. Additionally, the reminder notifications prevent requests from building up or going unanswered.

It’s as easy as that.

Remove the hassle of paper leave requests with the use of workflow software.


Let us show you with a free customised demo what Kianda can do for you.

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5 Core Business Processes You Should Automate to Increase Agility

Travel Request Form