Purchase Order Process can be used to control purchasing of products and services from external suppliers. Optimisation of this process will allow you to maintain control over the entire purchasing process from requesting a PO to paying the supplier.
Using manual processes (like emails, spreadsheets), may put your company finances at risk caused by lack of visibility and error-prone results.
Automating this process is not only going to save you time, but also will help you to put a structure to your purchasing process to avoid unexpected expenditure and its disappointing results. You can include multiple layers of approvals based on a threshold so that high volume purchasing can be approved by multiple managers.
Purchase order process starts with requester providing vendor information, prices and description with a couple of clicks and submitting for approval. Manager/s receive notification and approve request or deny based on the criteria provided.
In addition, this process includes supplier’s invoice payment step to allow end-to-end optimisation of Purchasing Process. When manager approves the purchase, supplier can be notified and their invoice or any other quote document can be stored in the workflow. This triggers notifications to the Finance team to proceed with the payment according to the payment terms. agreed.
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