Quality management systems (QMS) are widely used to ensure compliance. A quality management system is a set of integrated business processes. To deliver quality in the production process, organisations use integrated business processes.
A viable QMS (Quality Management System) should reflect the organisations’ vision, goals and objectives.
Why do quality leaders seek a viable QMS to ensure compliance?
Managers are pressured to implement quality management processes. Reason being, are the following:
1- Compliance with existing laws,
2- Compliance with standards of production, and
3- Developing a quality conscious culture.
Today, leaders use technology and quality management systems to improve data analysis. They use it to make informed decisions and to ensure quality in the production process.
Furthermore, the organisation workforce strive now more than ever, to transform goals and objectives into resources and policies. Reason being, the policies help every employee to follow standard operating procedures.
Above all, the quality management standard ISO 9001, advocates for strong leadership that impacts a quality-driven culture.
6 core elements to consider to improve quality management
Alignment of people, financial resources, and technology is a good combination to ensure that quality is maintained in production life-cycle.
Meanwhile, here are 6 core elements that you should consider to improve quality management:
1- Data Management is a technique to maintain quality.
Presence of real time data can go a long way. This can earn a company enormous profit. Modern organizations ensure compliance using quality management systems to manage data.
Moreover, long-term data management techniques can predict high profitability, good customer relations, efficiencies and consistency in product quality.
Certainly, to ensure there is effective quality control, you must hunt data to implement. Using a QMS system is most definitely one way to go about it. What’s more, a quality management system is flexible and can do more than just collect data.
With the help of a quality management system, you can address data collection, disposal methods, data management and analysis.
2- Achieving customer satisfaction with product quality
The primary goal of Quality Management Systems is to ensure that quality objectives are met. The process involves describing product quality and setting up measuring tools.
Consequently, organisations should try to establish monitoring systems that can show if customer satisfaction is achieved. A good quality management system should give you a clear overview of business processes. For example, the QMS that Kianda offers provides built-in dashboards, enabling easy tracking and real-time monitoring.
3- Establishing a customer-mindful culture
Quality objectives are a tested and satisfied requirement of QMS. They are laid down to define strategic goals that will help achieve quality goals. In other words, objectives address the link between customer expectation and specific measurable goals.
Quality leaders should lead employees in establishing a customer-mindful culture. Moreover, to deliver quality goods and services, a company should address gaps in an organisation. With an good QMS, gaps such as staff training requirements, inadequate resources and use of over-aged data can be managed efficiently.
4- Continuous improvement of quality controls across departments
An organisation should improve its data and its production methods. As a result, this will help to learn current trends and incorporate them into its production method.
To maintain a culture of quality, you should lead by being responsible, respecting the set quality standards and being accountable.
To design successful organisation processes, you should define a culture of clear documentation and improve quality controls across departments, for instance.
5- Communication and sharing of knowledge for the success of QMS
Reliable record keeping is essential for the success of Quality Management Systems.
A quality-driven organisation ensures evidence-based data and a clear channel of communication.
To retain all supporting evidence, an organisation should look for digital quality management systems. As a result, this will maintain transparent record keeping.
6- Defining organisational structure
Quality management systems can ensure compliance by defining hierarchical order in an organisation. By doing so, the system should show what every employee is expected to do.
Automating Your Quality Management System
All businesses are starting to adopt technology in various processes, more and more. To compete fairly, you should shun away from the error-prone and cumbersome systems as these can increase risks and cost you money.
Using papers or Excel sheets to store your data can be complicated and prone to errors. Not to mention, it is also expensive to maintain in the long run.
Why should you as well endorse digital QMS?
Organisations are looking to save costs and time by adopting quality management systems. QMS significantly reduce time consumed and overall, simplify tasks. As a result, they save resources that can be used in other areas.
When looking for a viable Quality Management System, you should focus on something that addresses your organisation’s business needs.
The system should be flexible, so that users can create digital processes via forms, workflows, fields, business rules and reports. The users should easily mould and shape it to fit business processes. By doing so, the organisation can use the QMS to the best of their ability.
Here are several benefits your organisation will bring in from a digital QMS:
Technologies now allow you to move your business to cloud. In other words, this enables an organisation to store data in the cloud. Above all, it is time efficient and cost-effective.
Compliance to quality standards is necessary for every organisation. Therefore, companies should put some form of a quality management system in place. In this way, it will help them successfully and accurately manage and track quality.
With a cloud-based solution, companies can verify that all processes are accessible to everyone. Also, that they comply to industrial standards by instinct.
Continuous Employee Training
Human resource is the most vibrant resource in an organisation. Therefore, for consistency in quality, employees must for example, be trained continuously to adapt to changes in the market.
Once they are trained, the next big thing is motivating them to meet deadlines. Policies and procedures constantly change. Hence why it is wise to maintain highly trained staff who efficiently complete their tasks.
Improved Risk Management
With real time data, it is easier to identify potential threats that can affect your organisation. With a digital quality management system as such, managers can give tasks to employees and monitor their progress in respect to the timing.
Customer feedback is widely used in making future business decisions.
When complaints emerge, notifications are sent to respective employees to inform them to take corrective action. Taking the best approach to risk assessment can help determine critical events from non-critical events. In this regard, prioritizing critical.
Lack of organised data can make it daunting to account for primary activities. Above all, organisations receive loads of information every day. This is challenging to analyse manually. With the help of a digital quality management system, one can report on any department within the system and thanks to that, make more meaningful information.
Furthermore, a digital QMS gives you all the features needed to abandon stressful and tedious manual tasks. Even more, all your documents are stored safely and ready when you are.
To conclude, a cloud-based system can be used as your digital Quality Management System. Allowing you to create workflow apps and better quality management processes.
Let us show you with a free customised demo what Kianda can do for you.