Have you implemented ‘remote working’ as an option for employees yet?
Across the globe, more and more people and companies are taking an interest in digital process automation to accelerate remote working strategies. This comes about for many reasons, one being the benefits of the digital workplace. Secondly, the global development and transmission of Covid-19 has forced employees to work remotely.
Moreover, working from home is increasingly becoming the new normal for many. As it stands, we will see and continue to implement remote working until 2021.
The transition into a digital workplace focuses on using digital methods to carry out business processes. Digital tools such as workflow software are being widely used to optimise business processes.
In a traditional workplace an approval process requires printing, signing and carrying papers from one desk to another.
On the other hand, with a workflow software this process can easily be turned into a digital one. This makes the process accessible to anyone involved from wherever they are to progress its flow.
Transitioning into a digital workplace will help you eliminate paper, reduce costs and increase efficiency. Above all, it will help you to easily implement how to successfully work remotely.
Cloud-based platforms and digital process automation have created more room for more remote workers. In other words, digitalisation has enabled more tasks to be performed without barriers such as communication.
On another note, having an option in place to work from home during Covid-19 or not, can be beneficial for operations, if necessary.
Why is ‘working from home’ so popular?
The rising emphasis in remote working comes about from both, internal and external factors. For instance, internally, people are aiming to achieve a better balance between work and personal life. On the other hand, external factors like the global spread of Covid-19 (Coronavirus) has forced people to work at home.
Certainly, it is important to have the option for remote working if in desperate need. Even if a company does not incorporate it permanently.
Most noteworthy, companies are viewing it as a crucial factor for their business continuity plan.
As the digital process automation industry continues to grow, so does the digital workplace and ‘smart working’.
Have you included digital process automation in your business continuity plan?
The digital workplace enables more effective ways of working and collaboration, without being constraint to the office. Now more than ever, it is crucial to leverage digital technologies to implement successful remote working strategies.
Let’s look at why remote working and digital process automation are beneficial for business.
Remote working in the event of a crisis
External factors are the ones that sometimes we cannot see coming, but we should expect the unknown anyway. In other words, we should plan for a potential disruption.
By preparing a back-up plan, companies can then reduce the level of disturbance from said external factor(s). For example, arranging options for employees to access company systems remotely should be included in their plans.
Prepare for the worst, but hope for the best!
The spread of killer virus Covid-19 has seen pandemonium across the entire globe. It is creating a lot of anxiety for people worldwide.
Businesses are curious about how operations will be affected. More importantly, people are wondering how lives will be affected.
Due to rise in the coronavirus, companies are involving remote working in their contingency plans.
Not to mention, many job openings throughout the pandemic are temporarily working from home vacancies.
Remote working for better quality of life
According to a recent article by Ireland’s National Public Service Broadcaster RTE , flexible work searches on jobs websites have risen by 196% in the last two years.
In addition, a lot of people feel that they are more productive working from home. That is to say, the positive impact remote working has on personal life can effectively influence output of the remote employee.
Digital business process is the key for an effective ‘remote working’ strategy
First of all, tasks must be carried out digitally to utilize and implement remote working solutions.
Secondly, an employee must have all of the necessary digital and non-digital tools at home. That is, to be considered suitable for remote working.
There are numerous manual processes that businesses have automated. As it turns out, technological advancements have made it possible for remote working.
Human resource management involves quite a few lengthy processes. Similarly, financial teams also carry out time-consuming and repetitive tasks. Different departments must communicate and play their own role to complete the overall process.
The digital workplace and more specifically, digital process automation, continues to optimise these type of dreadful but necessary tasks. Ultimately, making your life easier at work. In addition, automating tasks can completely eliminate the use for paper.
Don’t need paper for remote working!
Sustainability comes in many forms.
Automation of business processes eliminates the need for paper documents. This derives huge advantages for a company that carries out a lot of processes using paper.
Let’s look at what a digital workplace can do for you
- More organisation – information stored digitally in single place
- Better communication between departments
- Improved collaboration from higher visibility and transparency
- Costs reduce as buying and disposing of paper is no longer required
- Less consumption contributes to a sustainable environment
As an example, a simple ticketing system can coordinate and scale up operations of remote teams. Remote working HR Team will have many tasks over the course of the day. Including replying to employee queries among other day-to-day activities.
With a ticketing system in place their work can be organised around tickets. Giving a better visibility of team performance and improvements that may be needed.
Other examples of core business processes to automate not only for remote working but also for increasing efficiency
1. Employee Onboarding
Paper, Excel sheets and emails automatically slow down the onboarding process.
Managing induction tasks and training of new hires digitally becomes more crucial, when staff are mostly remote working.
Digital onboarding process is less time-consuming and more efficient.
2. Leave Request Form
A digital leave request form allows better tracking and management of employee absences. Because of this, managers can prepare by taking actions so that absences don’t affect operations.
For instance, hiring temporary staff becomes easier to manage when needed e.g. sick leave, maternity leave, holiday season.
In short, employees simply provide the details of their request and submit it. After that, managers are notified to review and approve/reject the request. And finally, it is recorded in a system where employees can view the balance of remaining annual leave.
3. Employee Appraisal
For the reason that a performance appraisal requires huge effort and time, they get put on the long finger.
Employee performance appraisal software allows collaboration between relevant departments to review employees performance. This enables better visibility and tracking becomes easier.
Digital finance processes to simplify ‘working from home’
1. Purchase Order Approvals
Digital PO approval process will help to enforce better structure on the purchasing process. As a result, managers will gain more control of purchasing products and services from requesting a PO to supplier payment.
By automating purchase order process, finances are managed more efficient. For instance, a structure will help avoid unexpected expenditure in accordance with its disappointing results.
2. Invoicing and Accounts Receivable
Issuing and tracking invoices soak up a lot of employee’s time and it is very easy to make mistakes. With that being said, mistakes are not acceptable as receivables are what keeps a business afloat!
Streamlining this process with a workflow software will automatically reduce mistakes and will speed up the process. In addition, it can be easily completed in a remote working setting.
3. Procurement Process
Using a digital procurement system contributes to your paperless office. Keeps your documents in one place.
Procurement documents define contractual relationships, and automation helps to prevent important losses. Keeping all your contracts in the digital sphere.
Eliminate the errors and increase the efficiency of procurement process by building a digital process.
And remember, the more time it takes to complete these processes, the more they will cost. Likewise, the less time it takes to carry out such procedures, the less it will cost.
So, eliminate paper and save time and money by automating business processes. Overall, business operations will be more efficient and your work from home strategy will be simplified and made possible from anywhere with a digital workplace!
Considering remote working as an option?
Start your digital business journey with the digital workplace by automating your critical business processes. Visit kianda.com for more info.
Kianda is a business process automation platform that allows companies to digitalise and streamline their processes with easily built online forms and workflows.
Let us show you with a free customised demo what Kianda can do for you.