SharePoint Workflows: 2010 Workflows are being retired – Are you prepared for this?

SharePoint Workflows
SharePoint Workflows

Have you been using SharePoint Workflows? Then, you must have heard by now that SharePoint 2010 Workflows are being retired.

This has been part of discussions for a while now. Microsoft has officially confirmed in early July 2020 that SharePoint Online 2010 workflows are being retired by 1st November 2020.

Couple of questions that comes to any IT Managers’ mind who is using SharePoint workflows:

What does this mean for me and my organisation?

Am I prepared for this; do I have a back-up plan to migrate from SharePoint Workflows?

So, what is actually happening with SharePoint Workflows?

Starting November 1st 2020, Microsoft will remove the ability to create or run SharePoint 2010 workflows from existing Office 365 tenants using SharePoint Online.

As part of the evolution of the Microsoft 365 service, Microsoft concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow automation solutions.

Following this, SharePoint 2010 workflows have already been retired since August 1st, 2020 for new tenants. Along with that, SharePoint workflows will be removed from existing tenants by November 1st, 2020.

If your SharePoint Online site is currently using 2010 workflows anywhere, those SharePoint workflows will no longer work after November 1st.

And it doesn’t end here. Furthermore, Microsoft has indicated that SharePoint 2013 workflows will also be switched off for new Office 365 tenants. That is, from November 2020. With that, they mentioned that SharePoint 2013 workflows will follow a similar retirement path in the future.

So, if you’re going to migrate your SharePoint workflows, it would be smart to include 2013 workflows as well in your migration project.

What’s a SharePoint workflow anyway?

A SharePoint workflow is a pre-configured application that streamlines a business process. SharePoint workflows can range from collecting signatures, feedback and approvals for a document. Or, a request to tracking the current status of a routine procedure.

Overall, they are automated flows of requests through a sequence of steps that require actions or tasks from individuals. Simply, to manage a business process.

In a nutshell, workflows take care of things related to people, systems and processes. More clearly, they take care of things behind the scenes. Therefore, making your work easier and giving you time to focus on more valuable tasks.

Some of the out-of-the-box workflows that will be impacted:

  • Approval workflows: This workflow is to send an item or a specific document for approval.
  • Three-state: This workflow lets you track progress to track a high volume of issues or items, such as support issues, or project tasks.
  • Collect Feedback: This workflow is to send a document or an item to people for feedback.
  • Collect Signatures: This workflow routes a document to people to collect their signatures.

What should I do now to migrate my SharePoint workflows?

If you have been using SharePoint workflows for your business processes, there’s a couple of paths you can take.

I will focus on two of them here.

1- Migrate to Power Automate

There is Microsoft Power Automate available to you and it connects to most of the Microsoft 365 services. Subsequently, allowing you build enterprise custom workflows.

However, Microsoft Power Automate does not come as “flexible” as you might think.

It is a good solution and comes as “low-code” option for software developers to create workflow solutions with it. Power Apps borrows from app development paradigm which can be quite confusing for non-developers.

As said, you will still need to invest in software developers or expert partners. That is, to make these workflows fully reflect your unique business requirements.

If you are looking to implement end-to-end business processes you will face limitations.

For instance, you will need user licenses for multiple platforms to build end-to-end solutions. Licenses such as Power Apps, Power BI and Flow so you can you can fully leverage Power Automate.

As a result, you will incur additional costs and further integration work to make the system fully function for you.

2- Use a modern workflow automation platform to replace SharePoint workflows (like the one Kianda offers)

Second option you have, is to use a modern workflow automation platform for migrating from SharePoint workflows.

More clearly, a platform that can seamlessly integrate with SharePoint. Precisely a platform that empowers non-developers such as business users, knowledge workers to take the lead and create intuitive workflows within hours (not days or months). Connecting to your SharePoint data, 0365 users and your currently analytical systems.

workflow automation
Benefits of workflow automation

Workflow automation platform such as the one Kianda offers, is a standalone system. Meaning, the system does not require SharePoint or other Microsoft tools for it to operate. But, most importantly it can integrate seamlessly to most of the Microsoft systems.

In doing so, your cost will be based on licensing of a single platform. As well, the time your internal staff will spend on creating these workflows and successfully migrating from SharePoint workflows.

As a result, while migrating your legacy SharePoint Workflows into a modern workflow automation platform, you will also increase productivity and reduce your costs.

And let’s face it. There is not enough IT talent available. So, why not leverage your current staff who can actually be part of your IT projects such as this one.

Business users can actively create complex workflow automation solutions for your business without writing a single line of code.

Why not talk to an expert in workflow automation?

If you are looking to migrate your SharePoint workflows you can talk to our experts to discuss what options you have.

At Kianda we help business users technical or non-technical to create enterprise technology. Simply, by providing them easy-to-use no-code platform to create intuitive workflows.

Above all, Kianda seamlessly integrates with SharePoint and many other IT systems such as SAP, O365, Oracle, SQL server, File systems and more.

Talk to us today discover@kianda.com and learn how we can help you with your SharePoint Workflow migration!

Osvaldo SousaAbout Author:
Osvaldo Sousa – Enterprise collaboration and Digital process automation expert with almost two decades of experience in information technologies. He is the CEO/Co-founder of Kianda Technologies.

Automating processes – why is it so difficult?

Business Process Automation Explained (with examples)

Webinar: “How to create a dynamic business app, without coding”

In this webinar you are going to learn how to create a dynamic business app without coding.

So, as companies deal with the trends of an increasing mobile workforce and a limited supply of competent software developers, this raises the need for a solution. Subsequently, no code platforms have increased in popularity in the recent years.

You might wonder why. For instance, no code means flexibility. That is to say, you don’t need to be a competent software developer to use a no-code platform such as Kianda. 

No code platforms allow any user to build business apps through graphical user interfaces and configuration instead of traditional programming. In short, they are designed to ease and speed up the app development process. 

We hosted this webinar for you to see how easily you can create dynamic business apps using Kianda platform. In short, Kianda focuses on business functions such as data capture, workflow automation and integration with your existing ERP tools.

So, watch now if you would like to find out how to create a dynamic business app, without coding. Meanwhile, keep an eye out for our next webinar.


Don’t miss out – find out how to build business app – Training Record – in 10 minutes.

In this webinar our expert Osvaldo demonstrates an example Training Record Form using some of Kianda’s capabilities.

By the time you are finished watching this webinar, you will know how to:

  • – Create a dynamic business app to capture Training Record details
  • – Produce cascading lists that can read data from SharePoint
  • – How to capture an employee’s signature – digitally
  • – Generate a rich training PDF certificate
  • – Review all Training Records in a dashboard.

 

Presenter: Osvaldo Sousa

Osvaldo is the CEO of Kianda Technologies with almost 2 decades of experience in the IT industry has developed many successful solutions across a broad range of technologies. He is the subject matter expert in digital workplace collaboration solutions.

This webinar was recorded on the 11th Dec 2019 10:00 AM UTC. Recording duration is 24 mins.

Want to see what Kianda can do for you?

Request a live demo

Read more:

According to Forrester report 22% of companies haven’t begun their digital transformation. Are you one of them?

Kianda sponsored in the European SharePoint Conference in Copenhagen

Workflow automation
Kianda sponsors at European SharePoint Conference

We had a great time sponsoring in the European SharePoint Conference this year in Copenhagen. We met our customers and partners. In addition, interesting talks about how empowering no-code solutions can be. That is, with many people from around Europe.

Thank you all who stopped by our stand and showed interest in Kianda – digital process automation and application delivery platform.

Learn more about no-code process workflow automation and business applications with Kianda.

Request your live demo today!

See how automated workflow can improve workplace productivity

Kianda
Kianda process and workflow automation software

Repetitive tasks are the biggest motivation killers in workplaces

Who likes to do the same daily task, over and over again?

Motivation is the important element in ensuring productivity. When we are dealing with monotonous routines, we easily get bored and lose our enthusiasm to complete challenging tasks.

One effective way of motivating staff is through employee engagement. For instance, their time needs to be freed to let them do more valuable work. That is, for better employee engagement and contribution.

How do we free up time to do more valuable work using an automated workflow?

A workflow automation solution can bring productivity and efficiency to a workplace. It eliminates repetitive, manual and paper-based tasks. Moreover, it transforms manual operations into automated online forms and workflows,. And in doing so, it cuts down the human error and increases productivity.

Helping businesses to compete in this increasingly digital world is one of the key focus of workflow automation. From simple to complex, workflows can be automated with a few clicks.

This will allow staff to get more valuable work done and reduce the amount of time and money spent on unnecessary tasks.

Where you can benefit from an automated workflow

Human Resource Management

If your HR department is dealing with paper-based documents, unnecessary phone calls and emails when a new hire starts, then a HR solution is in need. With process automation, you can eliminate unnecessary paperwork and repetitive tasks performed for each hire.

In a way, this will allow you to cut down these manual tasks and let HR do their work. In addition, new hires will be more welcomed when everything is well organised before they start.

Customer Services Solution

Customer Services

Take Customer Service department, agents spend more time on trying to access IT systems and ringing departments for resolutions than the time they spend on a call to help solve a customer problem.

This is a common scenario that causes long waiting times. One of the most important aspects of customer services is time. Information must be easily accessible to agents so that they can answer customer queries in a rapid way.

An automation solution like Kianda can improve customer service operations by delivering one single platform to allow users to access information from multiple IT systems rapidly and log customer queries into the system while reducing waiting times.

With a streamlined process for handling customer queries and complaints, call centre staff can be more effective and productivity can be increased.

Marketing and Sales

Scenario for Marketing and Sales department is not too different. Marketing automation can improve the efficiency of marketing and sales teams. Marketing teams commonly use different applications to access the information needed to do their jobs. For example, for lead management, trade show materials, advertisements, website content approvals and more.

All of these tasks can be centralised on a single platform to enable full visibility and rapid outcomes, while making marketing sales operations move faster and easier.

It doesn’t matter whether you are a small business or a big one, if your employees are happy with their jobs, their productivity will increase. And, that’s exactly what you need to help your business grow.

Automated workflows diminish busywork, leaving the employee to tackle work that is most important to the job.

When it comes to achieving digital workplace goals, for the best results, sometimes the hardest thing is not choosing the right workflow automation solution. But, it is getting the solution to do what your business uniquely needs.

A process automation solution like Kianda can adjust to your needs, giving you control over your IT solutions.

A digital workplace will increase productivity, while eliminating repetitive, and paper-based tasks. With Kianda’s NO-CODE workflow development approach, anyone in your organisation can easily develop IT solutions without technical expertise.


Derya SousaAuthor: Derya Sousa COO of Kianda Technologies 
Helping companies to operate paperless, delivering custom business applications rapidly with no-code digital process automation platform Kianda.

Want to see what Kianda can do for you?

Request your live demo today!

How I moved invoicing from spreadsheets to a few clicks in under 24 hours

Easy invoicing solution
Easy invoicing

Start-ups and small to medium size companies will love what I am about to tell about easy invoicing.

Is month-end invoicing a huge source of stress for you?

Checking the calculations, daily rates, customer addresses and so on is time consuming. Instead, you could be doing something more valuable like spending more time with your family. Or, cleaning your car which has become unbearable lately.

If you are lost in spreadsheets every month, struggling to remember accounts of last month, you are not the only one. Inconsistency on your invoice numbers and descriptions due to the lack of visibility and automation is very common. In other words, errors like these are inevitable as a result of being human. And, of course trying to prioritise a million things at the same time.

Maybe you are planning to look for accounting solutions but you are just getting started. Alternatively, you can’t afford an accountant or you have started long ago but prefer to keep accounting internally. Or, if you are like me, you are outsourcing your accounting but prefer to prepare customer invoices yourself. After all, it is crucial for any business to have visibility of their cash flow.

I have just the solution for you; Invoicing software solution

This is how I automated my month-end invoicing in just a half day using Kianda BPM (process management and automation platform) from invoice generation to automated customer follow-ups.

1- Design a simple form to capture invoice details and generate a PDF

Starting with Kianda is easy. For instance, designing a new online form could take only a few minutes, one or two steps you are good to go.

In Kianda NO-CODE designer, anyone can develop workflow solutions. You simply drag and drop fields from a predefined menu to your new form. Fields like ‘Invoice Date’, ‘Invoice Due Date’, ‘Customer PO’, ‘Reference number’, ‘List of customers’ and more. Once you select a customer, all the details of the customer such as address details, email and daily rate get all pre-populated into fields without you worrying if they are correct or not.

The good thing is that you don’t need to have a data source for this, you can manage all of this within Kianda process automation platform.

You can also design your invoice template with your logo, address, and invoice details directly within Microsoft Word, then use it as your base template to generate your invoice.

2- Send automated emails to your customers as elegant as you wish

Wouldn’t it be more professional, if you send your invoices from an automated email to your customers? You can put together an email template in Kianda and re-use as many times as you wish. As a result, you save tons of time on writing the same emails every month.

With a click of a button, you can send your invoices attached to these email templates to your customers.

3- Dashboards for review and follow-up

Kianda comes with easy-to-customise dashboards, where you can see invoicing lists and documents attached to each of them. You can view monthly cashflows, year-end totals, filter these by a customer or by unpaid invoices and more. Kianda can remind you when an invoice is due so that you don’t get your follow-ups delayed. It can even do automated follow-ups for the unpaid invoices on your behalf.

This will give you a full control of your accounts with maximum flexibility and without spending much of your resources.

4- Now you are operating like a million-dollar business

Organising financials even at the early stages will always be an advantage. For instance, when things start moving faster than you expect, you will regret not taking this as serious as you should have.

Depending on your business, you will decide what’s the best system for you. If spreadsheets method works for you, then go for it. If you want to use technology to keep track of your financial activity then start with an automated workflow solution like Kianda. In a very short time, your easy invoicing process will be set up.

Even though you are a small company there is nothing to stop you from operating like a million-dollar business.

workflow automation success
Workflow automation success

You will be able to automate not only invoicing but many other simple or complex tasks. Some you might be doing manually such as Time-keeping, PO request, Expense claims, and Customer support queries. With minimum time investment, you can easily organize your financials.

Want to see what Kianda can do for you?

Request your live demo today!

Kianda BPM was launched in European SharePoint, Office 365 & Azure Conference in Dublin

SharePoint European ESPC18
SharePoint European ESPC18

TeraDev  was delighted to be one of the Silver Sponsors for the 2017 European SharePoint, Office 365 & Azure Conference held in the CCD Dublin, November 13-16.
It was great to be partnering with such a prestigious event that gathers SharePoint, Office 365 & Azure experts from around the world. All, in one European location for the largest conference of its kind.

During the conference, TeraDev launched Kianda – a Unique Business Process Automation Platform with great capabilities. In short, it is a single powerful workflow automation tool enabling the creation of unlimited online forms and workflows. Subsequently, bringing digital process automation without limits.

Overall, it was a very good opportunity for us to meet attendees, partners and network peers across Europe. Thank you all who showed great interest in our BPM platform Kianda. And, we are looking forward to next year’s conference.

Want to see what Kianda can do for you?

Request your live demo today!

Business process automation
Business process automation

5 common HR scenarios Business Process Management can benefit

HR process automation
Human resources management

Recruiting, leave requests, appraisals, approvals and employee feedback are some of the workflows typical human resource management (HRM) department deals with. All of these HR workflows involve multiple department approvals. Also, system entries, communication channels and documents. As a result, human resource management becomes lengthy and expensive.

In addition to this, it is very common that employees don’t follow established operating procedures and complete required tasks. That is, with regards to how they are supposed to complete them. Subsequently, leaving the organisation with unstructured and ad-hoc task management.

Automating these processes can increase productivity, cut costs significantly and eliminate bottlenecks. Simply, by making these scenarios easy to manage. Continue reading “5 common HR scenarios Business Process Management can benefit”

Why every business can benefit from workflow automation software

Workflow automation software grows as businesses seek more effective ways to carry out business processes.

Modern enterprises have common objectives related to digital transformation. Those commonalities aim to improve productivity and collaboration in their organisations. For instance, adopting new technologies into business operations and company cultures helps organisations to succeed. And, one way to achieve these goals is through business process automation.

Workflow automation software lacks awareness despite it’s huge benefits to business

Enterprises still seem to be somehow in a catch-up mode when it comes to digital transformation. In despite of all the available latest technologies, innovations, mobile solutions, AI’s. Continue reading “Why every business can benefit from workflow automation software”

Digital Transformation Journey will lead you to success

Embrace digital business transformation

Digital transformation journey is the accelerating transformation of business activities, workflows, processes and models. Moreover, to fully leverage the changes and opportunities of the latest digital technologies. It is digitizing organisation’s business processes and improving technological foundations. In addition, it involves seamlessly integrating with providers. As a result costs are reduced and customer experiences significantly improve. Continue reading “Digital Transformation Journey will lead you to success”