Why Leaders Seek Quality Management Systems to Ensure Compliance

Quality management system

Quality management systems are widely used to ensure compliance. A quality management system is a set of integrated business processes. These processes are put into use in an organisation, to deliver quality in the production process, for instance.

A viable QMS (Quality Management System) should reflect the organisations’ vision, goals and objectives.

Why do quality leaders seek a viable QMS to ensure compliance?

Managers can be pressured to implement quality management processes. Reason being, are the following factors:

1- Compliance with existing laws,
2- Compliance with standards of production, and
3- Developing a quality conscious culture.

Today, leaders use technology and systems to improve data analysis. They use it to make informed decisions. In doing so, ensuring quality in the production process.

Furthermore, the organisation workforce strive now more than ever to transform goals and objectives into resources and policies. Consequently, the policies help every employee to follow standard operating procedures.

Above all, the quality management standard ISO 9001, advocates for strong leadership that impacts a quality-driven culture.

6 core elements to consider to improve quality management

Alignment of people, financial resources, and technology is a good combination. This will ensure that quality is maintained throughout the production life-cycle.

Meanwhile, here are 6 core elements that you should consider to improve quality management:

1- Data Management is a technique to maintain quality.

Presence of real time data can go a long way.  This can earn a company enormous profit. Further, modern organisations today, realize that data management is a great technique that can be arranged via quality management systems to ensure compliance.

Moreover, an organisation with long-term data management techniques can predict high profitability, good customer relations, efficiencies and consistency in product quality.

Certainly, you must go hunting data to implement, to ensure there is effective quality control.

With the help of a quality management software, you can address data collection, disposal methods, data source management and analysis.

2- Achieving customer satisfaction with product quality

The primary goal of QMS is to ensure that quality objectives are met. The quality management process involves describing product quality and setting up measuring tools.

Consequently, organisations should try to establish monitoring systems that can show if customer satisfaction is achieved.

3- Establishing a customer-mindful culture

Quality objectives are a tested and satisfied requirement of QMS. They are laid down to define strategic goals that will help achieve quality goals. To be precise, objectives address the link between customer expectation and specific measurable goals.

So, quality leaders should lead employees in establishing a customer-mindful culture. Therefore, to deliver quality goods and services, a company should address gaps such as staff training requirements, inadequate resources and use of over-aged data.

4- Continuous improvement of quality controls across departments

An organisation should improve its data and its methods of production. As a result, this will help to learn current trends and incorporate them into its production method.

In order to maintain a culture of quality, you should lead by being responsible, respecting the set quality standards and being accountable.

To design successful organisation processes, you should define a culture of clear documentation and improve quality controls across departments, for instance.

5- Communication and sharing of knowledge for the success of QMS

Reliable record keeping is essential to the success of QMS. 

A quality-driven organisation must ensure that there is evidence-based data and a clear channel of communication. 

To retain all supporting evidence, an organisation should look for digital quality management solutions. As a result, this will maintain transparent record keeping. 

6- Defining organisational structure 

A quality management system can ensure compliance y defining hierarchical order in an organisation. By doing so, the system should show what every employee is expected to do. 


Automating Your QMS

All businesses are starting to adopt technology in various processes, more and more. To compete fairly, you should shun away from the error-prone and cumbersome systems that can increase risks and cost you money.

Traditional quality management ways such as using papers or Excel sheets to store your data  are not only complicated and prone to errors but also expensive to maintain in the long run.

Why should you as well endorse digital QMS?

Organisations are looking to save costs and time by adopting quality management software. They simplify tasks. As a result, they save resources that can be used in other areas.

When looking for a viable digital system, you should focus on something that addresses your organisation’s business needs.

The system should be flexible, so that users can create digital processes via forms, workflows, fields, business rules and reports. The users should easily mould and shape it to fit business processes. By doing so, the organisation can use it to the best of their ability.

Here are several benefits your organisation will bring in from a digital QMS:

Digital QMS

Cloud Deployment

Latest technologies now allows you to move your business to cloud. In other words, this enables an organisation to store data in the cloud. Above all, it is time efficient and cost-effective.

Compliance to quality standards is necessary for every organisation. Therefore, companies should put some form of a system in place. In this way, it will help them manage and track quality.

With a cloud-based solution, companies can verify that all processes are accessible to everyone. Also, that they comply to industrial standards by instinct.

Continuous Employee Training

Human resource is the most vibrant resource in an organisation. Therefore, for consistency in quality, employees must for example, be trained continuously to adapt to changes in the market.

Once they are trained, the next big thing is motivating them to meet deadlines. Policies and procedures constantly change. It is wise to maintain highly trained staff who efficiently complete their tasks.

Improved Risk Management

With real time data, it is easier to identify potential threats that can primarily affect your organisation. Using a digital process management system as such, managers can delegate duties to employees and monitor their progress in respect to the timing.

Customer feedback is wisely used in making future business decisions.

Consequently, when complaints emerge, automated notifications are sent to respective employees to inform them to take corrective action. Taking the best approach to risk assessment can help filter critical events from non-critical events. In this regard, making sure that critical ones are the first priority.

Efficient Reporting

Lack of organised data can make it daunting to account for primary activities. Above all, organisations receive loads of information every day. This is challenging to analyse manually. With the help of a digital quality system, one can report on any department within the system and thanks to that, make more meaningful information.

Furthermore, a digital QMS gives you all the features needed to abandon stressful and tedious manual tasks. All your documents are stored safely and ready when you are.

As a conclusion, a cloud-based process automation solution can be used as your digital QMS. Allowing you to create workflow apps and better quality management processes.

In case you need an efficient QMS to manage your quality processes, visit our website to learn more: kianda.com

 

About Author:
Osvaldo Sousa – Digital process automation expert with almost two decades of experience in information technologies. He is the CEO/Co-founder of Kianda Technologies.


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