Key Features of Environmental Health & Safety Software

High risk industries such as Construction, Manufacturing, Logistics and some others involve a wide range of hazards, from falls and electrical shocks to hazardous materials and heavy equipment. That’s why it’s important to choose an effective way of managing safety within an organisation. Using an Environmental, Health & Safety software is an effective way that can help you manage and improve safety activities. In addition, this approach can help you ensure safe workplace and eventually lower your downtime and insurance premiums.

Looking at some of the statistics, according to the Occupational Safety and Health Administration (OSHA), there were 5,486 fatal work injuries recorded in the United States in 2022.  

On the other hand, according to HSE Health and Safety Executive – regulatory body in the UK: 135 workers were killed in work-related accidents in 2022/23 (RIDDOR).

Therefore, it is crucial for health and safety leaders to implement effective Environmental Health & Safety (EHS) programs to ensure the safety of workers and compliance with regulatory requirements to prevent accidents.

One essential tool for achieving these goals is using a Environmental Health & Safety software. 

If you are a safety leader and safety of your workforce and ensuring compliance are important for you keep reading to learn more about key features of Environmental Health & Safety software and learn how they can help you better manage health and safety.


What is an Environmental Health & Safety Software?

An Environmental Health & Safety software serves you as a comprehensive digital solution tailored to streamline and enhance your organisation’s health and safety management processes. It consolidates all related records into a centralised system. Facilitating efficient monitoring of tasks assigned to your team while providing insights into safety performance.

With Environmental Health & Safety software, you can ensure a proactive approach to maintaining a safe and compliant work environment.

It will also help you comply with regulatory requirements, improve safety management performance, and reduce risks. 

By digitising safety management such as incident reporting, risk assessment, audit management, events, observations and more, safety software can help you identify safety hazards, assess risks, and take corrective actions promptly. 

Additionally, EHS software can help you reduce your environmental impact by managing waste, tracking emissions, and ensuring compliance with environmental regulations. 

However, with so many options available in the market, choosing the right EHS software for construction can be overwhelming. 

Key features to look for when selecting an Environmental Health & Safety Software:

Incident Reporting:

Environmental Health & Safety software should have a robust incident / accident management feature that enables workers to report incidents, assign corrective actions, and track the progress of each action. The system should also have the ability to generate reports and alerts to ensure prompt action is taken. 

With incident management software, employees should easily report incidents through a user-friendly interface whether they are online or offline and automatically assign tasks and send notifications to the relevant personnel to ensure prompt response. 

Inspection Checklists:

Inspection checklists are an essential tool for ensuring compliance with regulatory requirements and maintaining high standards of quality, health, and safety in the workplace. By digitising inspections, you should quickly report and resolve issues and defects in real-time, even when they’re on-the-go.  

This enables you to flag problem areas more accurately and reliably, reducing bottlenecks and completing projects faster.  

The use of digital inspection checklists also improves accountability by providing a transparent and auditable record of inspection findings and corrective actions taken. By identifying and addressing issues in real-time, organizations can prevent repeating issues and defects in the future, saving time and money while improving overall efficiency and productivity. 

Read more here to learn how to simplify the management of safety checklists for inspections, audits or other safety functions.



Mobile and Offline Functionality:

Mobile and offline functionality enables workers to access the EHS software features on their mobile devices, allowing them to report incidents, complete inspections, and access safety documentation while on the go. 

With offline functionality, users can still perform tasks such as filling out checklists, capturing photos, and logging data, which are then automatically synced with the EHS software once internet connectivity is restored. This ensures that critical EHS data is not lost or delayed due to network connectivity issues. 

Document Management:

Environmental Health & Safety software should have a robust document management feature that enables workers to store, access, and share documents securely. Additionally, the software should be able to generate reports on PDF, Excel or Word to help the construction company manage documents effectively. 

Customisation and Scalability:

Health and Safety Management software ensures that organisations comply with safety regulations and standards set by regulatory authorities. The software can generate safety-related reports and document safety-related activities, such as inspections, incident reporting, and safety training. 

This documentation ensures that construction companies can demonstrate compliance with safety regulations and standards during inspections and audits.


QR codes for Health and Safety Management:

QR codes can be incredibly useful in enhancing safety management functions in various ways:

  1. Tracking equipment usage and maintenance
  2. Streamlining safety inspections
  3. Providing easy access to training materials
  4. Offering critical information during emergencies
  5. Simplifying incident reporting processes
  6. Offering access to external users (contractors, suppliers)

Overall, QR codes offer a convenient and efficient way to integrate technology into safety management functions, improving communication, compliance, and overall safety culture within an organisation. Environmental, Health and Safety Software that can provide QR code feature is essential to simplify the overall safety management.


Refining your Environmental Health & Safety software selection process

Refining your Environmental Health & Safety software selection process requires a thoughtful approach. 

Start by identifying your unique EHS needs, considering aspects like your company size, project diversity, hazard profiles, and regulatory obligations. 

This insight will guide you in choosing software tailored to your requirements. Additionally, prioritise evaluating the customer support offered by potential vendors. 

Confirm they provide comprehensive training, ongoing support, and maintenance services to ensure seamless software operation.

environmental health & safety software checklists

If you’re looking for an EHS software solution check out EHSwise Environmental Health & Safety software and its features.  

EHSwise is an intuitive and user-friendly software that offers a range of modules, including Risk Assessment, Inspection checklists, Observation, Audit Management, Corrective action plan, and more, to help you manage your EHS program effectively.  

Its mobile and offline functionality also enables users to access critical safety information and functions from anywhere, at any time.  

Take your Health and Safety management to the next level with Environmental, Health & Safety Software EHSwise – contact us to learn how.