Get started with Employee Onboarding Process and welcome new hires PAPERLESS!
Eliminate the need for papers and emails rapidly by setting up your digital onboarding process that covers sending job offer to new hire, new hire accepting it, capturing their data, manager approvals and digital signatures.
This workflow will help you effectively manage onboarding process. It will allow HR team members and new hire to collaborate in a single place.
Also, you will be able to capture and store new hire personal data GPDR complaint. Automated workflows with Kianda is in compliance with GDPR regulations as it reduces risks while handling sensitive data across different departments.
An employee must be aware of workplace rules, policies and procedures before or shortly after they start. If this is ignored or left too late, an organisation can face risks and damages to their business.
Admin tasks that are required for HR teams to effectively manage re-employment, onboarding and induction are often repeated for each new hire over and over again.
This gets more complicated and worrisome when you don’t have an easy solution available to automate some of these repetitive tasks. An automated process assures the step-by-step tasks are efficiently carried out, a standard way is being followed for each new hire and valuable time is not wasted.
“You don’t want to be one of those companies that is not prepared for the new hire and let them down in their first day”.
This important process should not be time-consuming, it should be more manageable and smoother.
With Kianda onboarding process, you will be able to manage the entire workflow from beginning to end via single platform connected to your back-end systems.
Workflow starts with HR capturing candidate details and Kianda updating current IT systems with these details, then it continues with assigning tasks to managers for approvals, IT team for providing devices and right access and so on.
It also can be expanded to send an anonymous form to the new hire to capture their digital signature for contracts (Kianda also provides easy integration to DocuSign or you can use Kianda digital signature feature). This would allow capturing new hire information such as bank information, next of kin and making sure that new hire has read and signed critical company policies before they start in the company.
Overall the workflow template contains forms (steps) assigned to each department or individuals involved in the process, facilitating the communications between team members and the new hire, allowing them to interact, digitally sign and collaborate.
In addition, onboarding process comes with personalised reporting dashboard that provides an overview of the progress including how many requests have been completed, how many are in progress and what are the bottlenecks.
Don’t forget to explore Kianda Template Store when you sign up and check out all other HR workflows designed to help you get started.
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